NATIVE AMERICAN ART FESTIVAL 2009
Application/Contract for Exhibit Space
Notice: I hereby apply for exhibit space for the Native American Art Festival. I agree to all terms, conditions and regulations of the Market. I understand the payment policy and the cancellation policy.
Artist Name:___________________________________________Tribe:___________________________
Address:______________________________________________________________________________
City:___________________________________ State:____________________ Zip:__________________
Phone: (____)___________________Cell: (____)____________________ Fax: (____)_______________
Email:______________________________________ Web Site:__________________________________
Type of Art
(___) Jewelry (___) Pottery (___) Paintings (___) Weavings (___) Clothing (___) Sculptures
(___) Drawings (___) Katsina Carvings (__ ) Cultural Arts (___) Other________________________
Name of Artist if sharing:_________________________________________________________________
BOOTH INFORMATION
( ) Single Booth - 10’ x 10’ $295.00
( ) 8’ Table $175.00
( ) Additional Tables ($25 each) $______ Total Amount $_______________________
PAYMENT INFORMATION
Make all checks payable: Southwest Native American Promotions
Only credit cards, cashier checks or money orders are accepted. Sorry, no personal checks.
Credit Card Information: ( ) Visa ( ) Master Card
____________ ____________ ____________ ____________ Credit Card Exp. Date:______
CVV # Digit #___________ (The last 3 digits of number located on signature strip)
I fully understand the cancellation policy where if I am accepted to display at this show and I should need to cancel, booth fee payments will not be refunded to me.
Applicant Signature:_______________________________________ Date:_______________________
_____________________________________________________________________________________
Checklist: I am mailing the following: ( ) Application Form ( ) Payment
APPLICATION/CONTRACT GUIDELINES
Eligibility: This show is by invitation only and open to both Indian and non-Indian artists, galleries, and cooperatives.
Booth Fee: Single booth fee is $295.00 8’ table is $175.00.
Artists Selection: A Selection Committee will oversee the selection process based on medium and in some cases, date and time the application to the Market was received.
Originality: All work displayed must be designed and created by the exhibitor or extended family. All work must be hand crafted. Native American guilds, cooperatives and non-Indian artists may exhibit and sell.
Payments: Only money orders, cashiers checks, company checks or credit cards will be accepted. No personal checks accepted. Make payment payable to: Southwest Native American Promotions.
Cancellation Policy & Rights Reserved: Once an artist has been confirmed, there will be no refunds due to cancellations for any reason. The festival committee reserves the right to assign artists locations in the best interest of the market and reassign booths due to artist cancellations or no-shows. No-shows are those artists who have not set up their assigned booths by opening times each day.
REGULATIONS, BOOTH POLICIES & GENERAL INFORMATION
Regulations: Artists, galleries and cooperatives participating in the market must be in compliance with the Indian Arts and Crafts Acts of 1990, a truth in-advertising law that protects the customers, Native American artists, craftspeople, business, and Tribes. Indian galleries and cooperatives can display and sell art work of other artists.
Booth Space: 10’ x 10’ furnished with a 8 foot table and 2 chairs.
8’ table space furnished with a 8 foot table and 2 chairs.
Early Check-in: Artists are encouraged to stop at Artist Check-in on Thursday, from 12 noon to 6pm. Please park at underground parking adjacent to the conference center to unload.
Booth Occupancy: All confirmed artists must be present during market hours. No more than two exhibitors per booth.
Sales Tax: Each artist is responsible to register with City of Flagstaff and State of Arizona Revenue departments. Artists must collect, report and pay appropriate city, county and state sales taxes for all items sold at the market.
Badges: Artists must wear their own Market badge at all times during the Market.
Security and Waiver: Artists are responsible for their art and booth during the Market. Security will be provided beginning Thursday at 8am through Sunday until 7pm, including overnight on Thursday, Friday and Saturday. The Native American Festival Committee, its agents, employees or volunteers are not responsible for loss, damage, vandalism, casualty, injury or theft.
Pets Prohibited: No pets allowed in the conference center, except dogs assisting visually handicapped persons. Artists bringing pets will be asked to leave grounds and forfeit their booth space.
Parking: Underground parking adjacent to the conference center.
Entertainment: Light entertainment indoor adjacent to the art show for three days.
Location & Temperature: This indoor market is held at NAU’s High Country Conference Center at Flagstaff, adjacent to Drury Inn & Suites.
SOUTHWEST NATIVE AMERICAN PROMOTIONS
April 12, 2009
Greetings!
This is an invitation to the upcoming Southwest Native American Art Festival 2009 in Flagstaff, Arizona. The three day event with live entertainment will be held over the Fourth of July weekend on July 3, 4 & 5th, 2009.
The location of the event is at NAU’s High Country Conference Center, 201 West Butler Avenue on the north campus adjacent to Drury Inn & Suites. During this time Northern Arizona has many visitors coming to visit the city and surrounding areas.
The art festival is an indoor event and booth spaces are as follows:
10’ x 10’ booth with 8’ table and two chairs $295.00
8’ table and two chairs $175.00
Application deadline: June 5, 2009
10’ x 10’ booth after deadline $395.00
8’ space $275.00
You must have a State of Arizona Revenue license and City of Flagstaff Permit. For City of Flagstaff permit information, call Sue Miller at 928 779-7614. The temporary permit is $15.00 which you can obtain from the city.
The group hotel rates at Drury Inn & Suites, 300 S. Milton, 928 773-4900
Weekday (Sun - Thur) Weekend (Fri - Sat)
Double Queen $129.99 $139.99
King $129.99 ` $139.99
Suite $159.99 $169.99
If you have a computer, you can access www.hotwire.com or www.hotels.com for rooms at reduced rates in the Flagstaff area.
Thank you for your interest and participation.
Sincerely,
Emerson H. Quannie
Southwest Native American Promotions
844 E. 8th Place, Mesa, Arizona 85203
480 626-1846 Home 480 244-4794 Cell ehquannie@swnap.org www.swnap.org